TERMS AND CONDITIONS FOR PARTICIPATION.
A) APPLICATION FOR PARTICIPATION:
All applications for participation in the Trade Fair shall be made on the provided application form issued by the organizers.
The completed application form shall be submitted together with full payment to the organizers to qualify for allocation, bulk booking of space is not allowed.
B) ALLOCATION OF FAIR SPACE:
The organizers shall allocate space to each exhibitor in accordance with the organizers classification of products, materials/services. The organizers reserve the right to change the allocation of any exhibitors without being liable for damages or compensation, if circumstances call for such changes and or if exhibitor fails to take possession of such space within the prescribed period. Allocation of space will be based on product profile.
C) SUB-LETTING OF FAIR SPACE:
Exhibitors shall not sublet the space allocated to them to any other third party, either wholly or in part without the written consent of the organizers.
Exhibits must not obstruct passages.
D) WITHDRAWAL BY EXHIBITOR:
Without prejudice to the rights of the organizers in respect of any breach of contract on the part of any exhibitor, the organizers may at their discretion, allow such exhibitors to withdraw from participation provided such application is received by the organizers not later than 30 days before the commencement of the fair Any application for refund and or withdrawal from participation/Advert placement will attract 50% surcharge to cover administrative charges.
E) CAR PARK:
Each car pass admits only the vehicle and driver for the duration of the Fair.
Passes will be issued at the point of registration. Participants are therefore advised to register early as to avoid inconvenience of registering on the opening day.
F) VEHICLE PASSES:
Exhibitors shall be issued vehicle passes based on space booked. Please note, that car sticker admits a car to the general ground car park. Each passenger in the car other than the driver must posses an Entry Ticket.
Suitable parking lots with security have been provided for vehicles without car stickers. All visitors and Exhibitors should park their vehicles at the designated car parks.
Space and Entitlement:
80-100m2 Spaces - 5 Car Passes
120- 250m2 Spaces - 10 Car Passes
G) EXHIBITORS’ PASSES:
In addition to the vehicle passes, exhibitors and their representatives will be given exhibitors’ passes at the fair.
Each participating company must submit a list of those to be given passes with their passport photographs at the point of payment for the purpose of issuing them identity cards on arrival.
Please note that no exhibitor pass shall be issued without a proper passport photograph.
Space and Entitlement:
80-100m2 Spaces - 5 Exhibitors’ Passes
120-250m2 Spaces - 10 Exhibitors’ Passes
H) FAILURE OF SERVICE:
The organizers will endeavour to ensure the supply of the services stated in the application form, but where the supply of such services is not within the control of the organizers, no exhibitor is entitled to any claim for damages incurred due to failure of services listed.
I) CLEANING AND MAINTENANCE:
Participants will be responsible for the cleaning and maintenance of their stands, while the organizers shall be responsible for the cleaning of common passages/surroundings. Exhibitors will also be responsible for the removal of empties, waste materials and no empties or wooden materials shall be allowed to be kept behind stands.
J) VACATION OF SPACE:
Space will have to be vacated within two days of the close of the fair.
Storage of exhibits in the open area will not be allowed after the close of the fair. Participants who violate this will be liable to pay penalty to the organizers who shall have the right to remove the exhibits/materials.
K) MOVEMENT OF EXHIBITS:
Movement of vehicles and off-loading of exhibits/goods shall not be allowed during the hours of the fair (i.e. 8:30am - 6:00pm) throughout the duration of the fair.
L) CONSTRUCTION OF STANDS / PAVILION
Stands / Pavilion will be constructed by Participating organizations/Individuals. Stands should be branded according to organizational brands.
We will therefore advise applicants to pay early enough for their Effective participation
M) CHANGE OF VENUE/ DURATION
The organizers reserve the right to change the venue and duration of the fair if exceptional circumstances so demand and on due notification to the exhibitors. In the event of such changes, all contracts and or other agreement for participation shall remain in force and the exhibitors shall not be entitled to any claim for damages or compensation for such changes.
N) FIRE PREVENTION:
Smoking and cooking is prohibited inside the exhibition stands. Halogen and other flood lights are not permitted. Exhibitors shall not keep chemicals and materials of hazardous nature. No gas cylinders will be used in the premises.
O) MOBILE EXHIBITORS /HAWKERS
Mobile exhibitors, hawkers, itinerant traders, beggars etc shall not be allowed within the fair grounds during the fair. Any hawker seen will have his/her goods confisticated.
P) DAMAGES TO EXHIBITION AREAS:
Exhibitors are required to indemnify the organizers against any claim made against them in respect of damage to exhibition halls, structure or property caused by exhibitors, staff or by agent acting on the exhibitor's behalf.
Q) INSURANCE:
All exhibitors shall maintain appropriate insurance policy to cover their products as well as their participation at the Trade Fair and shall indemnify the organizers against all costs; claims, demands and expenses to which t h e y may be subject as a result of any loss or damages, claim or injury occurring or arising to any persons, goods or structures however caused during the duration of the fair. For this purpose the clause “the duration of the fair” shall include the period before the actual official commencement of the fair, when stands, pavilions and structures are being erected and exhibit smounted and the period after the official closing when stands are dismantled and exhibits removed.
THANK YOU